Data Collection: Annual Performance Report

Each year we submit an Annual Performance Report (APR) to the U.S. Department of Education and ask you for data from your cluster to help complete it. The APR includes course enrollment/completion questions. All of the information listed below is due October 31, 2018. Please make sure you will have access to this data.
Enrollment, attendance, and academic information is required for all GEAR UP students enrolled in GEAR UP schools in the 2017-18 school year. Cohort schools = all students in grades 7-10, Priority schools = all priority students in grades 11-12 (or all students in those grades if that is easier). Below are links to the required data points and Excel templates. Metis, our external evaluator, has set up a secure site for the transfer of all data:

If you have any questions about this request, or need your cluster-specific username and password, please contact our external evaluator Julia Alemany at

Please ensure that all services and cost share are complete in the ECST, for the 2017-18 school year, through 8/31/2018.


Priority schools will also need to verify information for each priority student:

All priority students:

  • Received GEAR UP services?

College Freshmen Only:

  • Race/Ethnicity and Gender
  • Enrolled in College?
  • College Name?
  • Enrolled in a non-credit bearing remedial course in 2017-18?
  • Completed a non-credit bearing remedial course in 2017-18?
  • Placed into college level Math and English without need for remediation in 2017-18?

Your liaison will send you a current list of 2017-18 priority students. Please upload the verified/completed files online.

Questions about the APR? Contact Natalie.