Data Dashboard

Your dashboard houses data about your schools from multiple sources including GEAR UP surveys, the College & Career Readiness Indicator, the Oregon Department of Education and the National Student Clearinghouse.

College & Career Readiness Inventory (CCRI)

The purpose of the CCRI is to systematically collect information on the strategies and activities that schools are implementing to prepare their students for school, college, and career success.


  • Mapping existing academic, college, and career preparation efforts at the school(s)
  • Aligning middle and high school efforts 
  • Identifying gaps in services, overall, by grade level, and/or by target population (you can sort the matrix by each of these elements)
  • Getting ideas for additional activities/efforts that could be implemented to support students, families, and educators


  • November 1: Complete CCRI for new school year
  • February 1: Make updates for Mid-Year Check-In
  • June 1: Final end-of-year corrections

How to Complete & Update:

  1. Optional: Use the printable version of the CCRI to distribute to appropriate school staff to source comprehensive inventory of activities/strategies by grade level.
  2. When ready to update, log into your Data Dashboard, navigate to the Cluster Profile tab, scroll down to the bottom of the CCRI display and follow the link provided when ready to update.
  3. Follow instructions on the online form: check Cluster name, change School Year to 2017-18, update activities/grade levels. Submit form when complete. This form can only be submitted once during update period so if further updates are needed, contact your Liaison.


In order to accurately assess the impact of GEAR UP, you will administer surveys each year to your students, parents and staff to gauge their attitudes, expectations and knowledge about postsecondary education. See how the 2017-18 survey questions match up with each of Oregon GEAR UP's 5 R's.

We will provide you with paper (students and parents) and/or online (students, parents and educators) versions of the survey. Choose the version that makes the most sense for your school.





Parent Consent Forms

The purpose of these consent forms is to inform parents/guardians of the various evaluation activities including surveys and potentially focus groups. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students for cohort schools, and any students in other grade levels served by GEAR UP who are new to the school). These are passive parent consent forms, which means that parents do NOT need to return the forms if they are okay with their children participating in evaluation activities.



1. Read instructions.

2. Survey 50% of parents (check response numbers here) by December 1, 2017.

3. Return paper surveys to Metis Associates. See instructions in Step 1 for details.


We strongly encourage surveying students online. The more GEAR UP students you are able to reach, the more representative and informative your survey results will be. The target response rate for student surveys is 80%.

1. Read instructions.

2. Survey students (check response numbers here) by February 28, 2018.

3. Return paper surveys to Metis Associates. See instructions in Step 1 for details.



Administer the educator survey to all school staff at each GEAR UP school in the cluster. The more educators you are able to reach, the more representative and informative your survey results will be. 

1. Read instructions.

2. Survey educators (check response numbers here - contact Jennica if you would like a list of names) by February 28, 2018.


Tips to Receive the Best Response Rates
  • Incentivize completing surveys with a small prize drawn randomly.
  • Share survey results with staff and parents.
  • Administer to parents during parent-teacher conferences, registration, open houses, sporting events or other school events. Put paper surveys in the school registration packets, along with other required paperwork.
  • Administer to students during advisory period, as part of regular testing schedules, or in class. 
  • Administer to educators during regular staff meetings or as part of scheduled professional development.


Questions about surveys? Contact Jennica.