Requests for reimbursement may be sent during the year, either monthly or quarterly.
At a minimum, all invoices must be submitted according to the following schedule:
After your annual plan is approved, you will receive detailed instructions and individualized invoice forms.
Personalized versions of these documents live in your Cluster Google Folders.
For reimbursement of expenses that the GEAR UP central office pays for (e.g. conference registrations, mileage), you will need to get reimbursed by the district and then the district should send an invoice to firstname.lastname@example.org for these expenses. This invoice should not be the regular GEAR UP invoice; it should be a district invoice.
As part of the grant requirements, each school is required to match provided funds. This can include district funds, in-kind donations, volunteer time, and other sources.
Therefore, it is critical to accurately document each partner school’s matching contribution to the GEAR UP project as well as specific activities and events. If it is in your plan, it needs to be documented in the Events & Cost Share Tracker.
Signed cost share reports are due the last day of the month following the month being reported on (e.g. September report is due at the end of October). PDFs should be signed and sent to email@example.com.