Surveys & Data

DATA DASHBOARD

Your dashboard houses data about your schools from multiple sources including GEAR UP surveys, the College & Career Readiness Inventory, the Oregon Department of Education and the National Student Clearinghouse.

Link to Data Dashboard
Get Help
Make Custom Data Reports
- Data Placemat Template

COLLEGE & CAREER READINESS INVENTORY (CCRI)

The purpose of the CCRI is to systematically collect information on the strategies and activities that schools are implementing to prepare their students for school, college, and career success.

Benefits

Mapping existing academic, college, and career preparation efforts at the school(s)
Aligning middle and high school efforts
Identifying gaps in services, overall, by grade level, and/or by target population (you can sort the matrix by each of these elements)
Getting ideas for additional activities/efforts that could be implemented to support students, families, and educators

Deadlines

October 31: Update CCRI for the previous school year
April 30: Complete CCRI for the current school year

How to Complete & Update

Optional: Use the printable version of the CCRI to distribute to appropriate school staff to source a comprehensive inventory of activities/strategies by grade level.
When ready to update, follow the link and instructions in the e-mail sent to coordinators from Jennica. Alternatively, log into your Data Dashboard, navigate to the Cluster Profile tab, scroll down to the bottom of the CCRI display and follow the link provided.
Follow instructions on the online form: check Cluster name, make sure the School Year is set to 2020-21, update activities/grade levels. Submit the form when complete. This form can only be submitted once during the update period so if further updates are needed, contact your Liaison.

SURVEYS

Download DIY Surveys

Do you want to continue surveying students, parents, educators, and alumni after the grant has ended? We have online surveys you can customize and use via Google Forms! Find instructions, resources, and links for:

Student survey
Parent/guardian survey
Educator survey
Senior Exit survey
High School Alumni survey

Download

In order to accurately assess the impact of GEAR UP, you will administer surveys each year to your students, parents, and staff to gauge their attitudes, expectations and, knowledge about postsecondary education.

Surveying Dates & Requirements for 2020-21

We will provide you with paper (students and parents) and/or online (students, parents, and educators) versions of the survey. Choose the version that makes the most sense for your school.

	Cohort Schools	Priority Schools
Parent Survey August 1 - November 30	Survey encouraged.	Survey encouraged. Tip: For the parents of students who are in college now, schools can put out polling questions one by one on social media.
Educator Survey January 2 - February 15	Survey required.	Survey encouraged.
Student Survey January 2 - March 31	Survey encouraged.	Survey encouraged.
Senior Exit Survey May 1 - 31	Oregon Goes To College 12th grade survey encouraged, administered by the school.	Oregon Goes To College 12th grade survey encouraged, administered by the school.
Alumni Survey (Life After High School) January 2 - February 28	Survey administered by Metis Associates.	Survey will not be administered.

Tips to Receive the Best Response Rates

Incentivize completing surveys with a small prize drawn randomly.
Share survey results with staff and parents.
Administer to parents during parent-teacher conferences, registration, open houses, sporting events or other school events. Put paper surveys in the school registration packets, along with other required paperwork.
Administer to students during advisory period, as part of regular testing schedules, or in class.
Administer to educators during regular staff meetings or as part of scheduled professional development.

Parent Consent Forms

The purpose of these consent forms is to inform parents/guardians of the various evaluation activities including surveys and potentially focus groups. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students for cohort schools, and any students in other grade levels served by GEAR UP who are new to the school). These are passive parent consent forms, which means that parents do NOT need to return the forms if they are okay with their children participating in evaluation activities.

Parent Consent Form (English)
Parent Consent Form (Spanish)

2020-21 Parent Survey, 8/1 - 11/30

The Parent Survey is significantly shorter this year (1 double-sided page), and it is not required, but encouraged, for both Cohort and Priority schools. If your cluster opts out, we encourage you to replace that survey contact with another form of parent communication (newsletter, coffee time, other survey, etc.).

1. Read instructions.

2. Survey 50% of parents.

Print PDF versions in English and Spanish
Online in English and Spanish: bit.ly/GEARUPParentSurvey

Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.

3. Return paper surveys to Metis Associates. See the instructions in Step 1 for details.

2020-21 Educator Survey, 1/2-2/15

Administer the educator survey to all school staff at each GEAR UP school in the cluster. The more educators you are able to reach, the more representative and informative your survey results will be.

1. Read instructions.

2. Survey educators online: bit.ly/GEARUPEdSurvey

Sample educator survey

2020-21 Student Survey, 1/2- 3/31

We strongly encourage surveying students online. The more GEAR UP students you are able to reach, the more representative and informative your survey results will be. The target response rate for student surveys is 85%.

1. Read instructions.

2. Survey students.

Online: bit.ly/GEARUPStudentSurvey
Print PDF versions in English or Spanish

3. Return paper surveys to Metis Associates. See instructions in Step 1 for details

2019-20 Senior Exit Survey, 5/1 - 6/15

The GEAR UP Senior Exit Survey gathers information about students' postsecondary plans and preparations. It also asks for contact information in order to get required academic course information from first-year college students and follow up with all graduates next year. The more seniors you are able to reach, the easier it will be to get this information and learn how to better prepare students for life after high school.

1. Read instructions and tips.

2. Make a plan to survey all seniors.

Online Student Exit Survey: bit.ly/GEARUPSeniorExitSurvey
- Sample of required survey questions
- Senior Exit Survey Flyer

3. Once all of your seniors have completed the survey, please email Julia Alemany to get the results for your school. To receive a roster of the students who have completed the survey at any point, email Chloe Rinehart.

2019-20 Life After High School Survey, Spring 2020

The purpose of the Life After High School alumni survey is to gather information about students’ postsecondary outcomes, feedback on the efficacy of the supports they received and utilized during high school, and to get updated contact information in order to better support alumni and encourage postsecondary success. This information helps schools and GEAR UP to understand how they can more effectively prepare students for life after high school. This survey is currently conducted by Metis Associates.

1. Review the sample Life After High School survey.

2. E-mail Julia Alemany if your school would like to add school-specific questions to this survey.

STUDENT-LEVEL COLLEGE ENROLLMENT REPORT

Oregon GEAR UP has developed an Excel workbook to make the process of obtaining, processing, and summarizing student enrollment records easier for National Student Clearinghouse StudentTracker users. Please contact Natalie with questions.