Your dashboard houses data about your schools from multiple sources including GEAR UP surveys, the College & Career Readiness Inventory, the Oregon Department of Education and the National Student Clearinghouse.
The purpose of the CCRI is to systematically collect information on the strategies and activities that schools are implementing to prepare their students for school, college, and career success.
Download DIY surveysDo you want to continue surveying students, parents, educators, and alumni after the grant has ended? We have online surveys you can customize and use via Google Forms! Find instructions, resources, and links for:
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In order to accurately assess the impact of GEAR UP, you will administer surveys each year to your students, parents, and staff to gauge their attitudes, expectations and, knowledge about postsecondary education.
We will provide you with paper (students and parents) and/or online (students, parents, and educators) versions of the survey. Choose the version that makes the most sense for your school.
Cohort Schools |
Priority Schools |
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Parent Survey August 1 - November 30 |
Survey encouraged. |
Survey encouraged. Tip: For the parents of students who are in college now, schools can put out polling questions one by one on social media. |
Educator Survey January 2 - February 15 |
Survey required. | Survey encouraged. |
Student Survey January 2 - March 31 |
Survey encouraged. | Survey encouraged. |
Senior Exit Survey May 1 - 31 |
Oregon Goes To College 12th grade survey encouraged, administered by the school. | Oregon Goes To College 12th grade survey encouraged, administered by the school. |
Alumni Survey (Life After High School) January 2 - February 28 |
Survey administered by Metis Associates. | Survey will not be administered. |
The purpose of these consent forms is to inform parents/guardians of the various evaluation activities including surveys and potentially focus groups. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students for cohort schools, and any students in other grade levels served by GEAR UP who are new to the school). These are passive parent consent forms, which means that parents do NOT need to return the forms if they are okay with their children participating in evaluation activities.
The Parent Survey is significantly shorter this year (1 double-sided page), and it is not required, but encouraged, for both Cohort and Priority schools. If your cluster opts out, we encourage you to replace that survey contact with another form of parent communication (newsletter, coffee time, other survey, etc.).
1. Read instructions.
2. Survey 50% of parents.
Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.
3. Return paper surveys to Metis Associates. See the instructions in Step 1 for details.
Administer the educator survey to all school staff at each GEAR UP school in the cluster. The more educators you are able to reach, the more representative and informative your survey results will be.
1. Read instructions.
2. Survey educators online: bit.ly/GEARUPEdSurvey
Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.
We strongly encourage surveying students online. The more GEAR UP students you are able to reach, the more representative and informative your survey results will be. The target response rate for student surveys is 85%.
1. Read instructions.
2. Survey students.
Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.
3. Return paper surveys to Metis Associates. See instructions in Step 1 for details
The GEAR UP Senior Exit Survey gathers information about students' postsecondary plans and preparations. It also asks for contact information in order to get required academic course information from first-year college students and follow up with all graduates next year. The more seniors you are able to reach, the easier it will be to get this information and learn how to better prepare students for life after high school.
1. Read instructions and tips.
2. Make a plan to survey all seniors.
3. Once all of your seniors have completed the survey, please email Julia Alemany to get the results for your school. To receive a roster of the students who have completed the survey at any point, email Chloe Rinehart.
The purpose of the Life After High School alumni survey is to gather information about students’ postsecondary outcomes, feedback on the efficacy of the supports they received and utilized during high school, and to get updated contact information in order to better support alumni and encourage postsecondary success. This information helps schools and GEAR UP to understand how they can more effectively prepare students for life after high school. This survey is currently conducted by Metis Associates.
1. Review the sample Life After High School survey.
2. E-mail Julia Alemany if your school would like to add school-specific questions to this survey.
Oregon GEAR UP has developed an Excel workbook to make the process of obtaining, processing, and summarizing student enrollment records easier for National Student Clearinghouse StudentTracker users. Includes printable aggregate and student-level reports. Please contact Natalie with questions.