DATA DASHBOARD

Your dashboard houses data about your schools from multiple sources including GEAR UP surveys, the College & Career Readiness Indicator, the Oregon Department of Education and the National Student Clearinghouse.

  

COLLEGE & CAREER READINESS INVENTORY (CCRI)

The purpose of the CCRI is to systematically collect information on the strategies and activities that schools are implementing to prepare their students for school, college, and career success.

Benefits

  • Mapping existing academic, college, and career preparation efforts at the school(s)
  • Aligning middle and high school efforts 
  • Identifying gaps in services, overall, by grade level, and/or by target population (you can sort the matrix by each of these elements)
  • Getting ideas for additional activities/efforts that could be implemented to support students, families, and educators

Deadlines

  • January 31: Complete CCRI for current school year
  • May 31: Update as needed

How to Complete & Update

  1. Optional: Use the printable version of the CCRI to distribute to appropriate school staff to source comprehensive inventory of activities/strategies by grade level.
  2. When ready to update, log into your Data Dashboard, navigate to the Cluster Profile tab, scroll down to the bottom of the CCRI display and follow the link provided when ready to update.
  3. Follow instructions on the online form: check Cluster name, change School Year to 2017-18, update activities/grade levels. Submit form when complete. This form can only be submitted once during update period so if further updates are needed, contact your Liaison.

 

SURVEYS

In order to accurately assess the impact of GEAR UP, you will administer surveys each year to your students, parents and staff to gauge their attitudes, expectations and knowledge about postsecondary education. See how the 2017-18 survey questions match up with each of Oregon GEAR UP's 5 R's.

We will provide you with paper (students and parents) and/or online (students, parents and educators) versions of the survey. Choose the version that makes the most sense for your school.

Surveying Dates

  • Parents: August 1 - November 30
  • Educators: January 1 - February 15
  • Students: January 1 - February 15
  • Senior Exit Survey: May 1 - June 15

Tips to Receive the Best Response Rates

  • Incentivize completing surveys with a small prize drawn randomly.
  • Share survey results with staff and parents.
  • Administer to parents during parent-teacher conferences, registration, open houses, sporting events or other school events. Put paper surveys in the school registration packets, along with other required paperwork.
  • Administer to students during advisory period, as part of regular testing schedules, or in class. 
  • Administer to educators during regular staff meetings or as part of scheduled professional development.

Parent Consent Forms

The purpose of these consent forms is to inform parents/guardians of the various evaluation activities including surveys and potentially focus groups. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students for cohort schools, and any students in other grade levels served by GEAR UP who are new to the school). These are passive parent consent forms, which means that parents do NOT need to return the forms if they are okay with their children participating in evaluation activities.

 

2018-19 Parent Survey, 8/1 - 11/30

1. Read instructions.

2. Survey 50% of parents.

Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.

3. Return paper surveys to Metis Associates. See instructions in Step 1 for details.

 

2018-19 Educator Survey, 1/1-2/15

The 2018-19 Educator Survey opens January 2019.

Administer the educator survey to all school staff at each GEAR UP school in the cluster. The more educators you are able to reach, the more representative and informative your survey results will be. 

1. Read instructions.

2. Survey educators.

Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.

 

2018-19 Student Survey, 1/1 - 2/15

The 2018-19 Student Survey opens January 2019.

We strongly encourage surveying students online. The more GEAR UP students you are able to reach, the more representative and informative your survey results will be. The target response rate for student surveys is 80%.

1. Read instructions.

2. Survey students.

Check your survey numbers on the Cluster Profile tab of your Data Dashboard. Optional: Use the filters at the top of the page to filter by School Name. You may need to clear your browser’s cache to see the most updated counts.

  • Online Student Survey - link will be available January 1
  • Paper PDF Student Survey

3. Return paper surveys to Metis Associates. See instructions in Step 1 for details

 

2018-19 Senior Exit Survey, 5/1 - 6/15

Senior Exit Surveys are required. The purpose of the online GEAR UP Senior Exit Survey is to gather information about students' postsecondary plans and preparations, and to obtain their contact information so we are able to gather academic course information from first-year college students . The more seniors you are able to reach, the easier it will be to gather this information. The target response rate for student surveys is 80%.

1. Read instructions.

2. Make a plan to survey all seniors.

3. Once all of your seniors have completed the survey, please email Julia Alemany to get the results for your school. To receive a roster of the students who have completed the survey at any point, email Chloe Rinehart.

 

DATA REPORTS & SURVEY RESULTS (PDF)
Questions about surveys? Contact Jennica.