Data Dashboard

Your dashboard houses data about your schools from multiple sources including GEAR UP surveys, the Oregon Department of Education, and the National Student Clearinghouse. Log in here

College & Career Readiness Inventory (CCRI)

The purpose of the CCRI is to systematically collect information on the strategies and activities that schools are implementing to prepare their students for school, college, and career success.


  • Mapping existing academic, college, and career preparation efforts at the school(s)
  • Aligning middle and high school efforts 
  • Identifying gaps in services, overall, by grade level, and/or by target population (you can sort the matrix by each of these elements)
  • Getting ideas for additional activities/efforts that could be implemented to support students, families, and educators

We'll ask you to update the CCRI in February so that we can prepare your planning documents. Download this printable version of the CCRI to share with appropriate school staff.

Surveys and data collection

Surveys are a good way to assess the impact of GEAR UP: they gauge student, family, and educator attitudes, expectations, and knowledge about postsecondary education. Site visits are another way to gather insights. 

Data collection dates




Parent/Guardian Survey

August 1 - February 15 (every other year)

Paper available upon request

Life After High School

December 1 - January 31 Administered by Metis

Student Survey
(Administration Instructions)

February 1 - March 15 Online

Staff Survey
(Administration Instructions)

February 1 - March 15 Online


February 1 - March 15 Online

Metis Site Visits

April 15 - May 31 In person

Coordinator/Admin Survey

April 29 - May 15 Online

Senior Exit Survey

April 29 - June 15 Online

Tips to receive the best response rates

  • Incentivize completing surveys with a small prize drawn randomly.
  • Share survey results with staff and parents.
  • Administer to parents during parent-teacher conferences, registration, open houses, sporting events, or other school events. Put paper surveys in the school registration packets, along with other required paperwork.
  • Administer to students during advisory period, as part of regular testing schedules, or in class. 
  • Administer to educators during regular staff meetings or as part of scheduled professional development.

Parent consent forms

The purpose of these consent forms is to inform parents/guardians of the various evaluation activities including surveys and potentially focus groups. The consent forms cover the entire grant period, so these only need to be sent to parents of NEW students in GEAR UP (i.e., new seventh-grade students, and any students in other grade levels served by GEAR UP who are new to the school). These are passive parent consent forms, which means that parents do NOT need to take any action if they are okay with their children participating in evaluation activities. Distribute this letter (English and Spanish) to families to inform them how to opt out of their student participating in GEAR UP surveys and focus groups. 

Questions about surveys? Contact Kelly.